Privacy Policy

Decoding HR LLC provides direct-hire recruiting and Fractional HR services. This policy explains how we handle information submitted through decoding-hr.com, our job application tools, and related communications.

Information we collect

• Contact and business information, including name, email, phone number, company, role, and the details included in an inquiry.
• Recruiting information, including résumés, work history, qualifications, job preferences, compensation expectations, availability, interview information, and application status.
• Authorized agent information and preferences when a candidate or employer asks an assistant or agent to communicate with us.
• Website and device information, including IP address, browser, referring page, pages viewed, and interactions collected through cookies and analytics tools.
• Communications with us, including email, form submissions, and text messages when you expressly opt in.

How we use information

• Respond to inquiries and deliver recruiting or HR services.
• Evaluate potential matches, administer applications, communicate next steps, and consider candidates for future relevant opportunities.
• Operate, secure, measure, and improve the website and our business.
• Prevent spam, fraud, abuse, and unauthorized access.
• Meet contractual, legal, recordkeeping, and regulatory obligations.

AI-assisted work

Decoding HR may use automated tools to organize information, identify possible matches, draft summaries, route communications, or support administrative work. These tools assist the process. People remain responsible for material recruiting, employment, client, and HR decisions. Please do not submit passwords, financial account information, government identification numbers, medical information, or other sensitive information unless we specifically request it through an appropriate secure process.

When we share information

We may share information with prospective employers when a candidate has applied, asked to be considered, or otherwise authorized the disclosure. We may also share information with vendors that support hosting, analytics, customer relationship management, applicant tracking, communications, security, and professional services. Current service providers may include WordPress.com or Automattic, Bullhorn, HubSpot, Google, Microsoft, and similar providers used to operate the business.

We may disclose information when required by law, to protect rights or safety, or as part of a business transaction. We do not sell personal information. We do not share mobile information, text-message opt-in data, or text-message consent with third parties or affiliates for their own marketing or promotional purposes.

Cookies and measurement

The site uses cookies and similar technologies for core operation, security, analytics, attribution, and advertising measurement. Browser controls and any available cookie controls can be used to limit optional cookies. Blocking some technologies may affect site functionality.

Retention and security

We retain information for as long as reasonably needed for recruiting, client service, business records, dispute resolution, security, and legal obligations. Candidate records may be retained so we can consider people for future relevant opportunities. We use reasonable administrative, technical, and organizational safeguards, but no online system can guarantee absolute security.

Your choices

You may ask to access, correct, or delete information you provided, withdraw an agent authorization, or opt out of nonessential communications. Some information may need to be retained for legal, security, contractual, or recordkeeping reasons. Marketing emails include an unsubscribe path. Text messages, when offered, include opt-out instructions.

Children and outside sites

The website and recruiting services are intended for adults and are not directed to children under 13. Links to outside websites and services are governed by those providers' own policies.

Changes and contact

We may update this policy as our services or legal obligations change. The effective date above shows the latest revision. Questions and privacy requests can be submitted through the Decoding HR contact page.